OAKLANDS COMMUNITY ASSOCIATION #1 2827 BELMONT AVENUE VICTORIA, BC V8R 4B2 Tel:  370-9101   Fax:  370-9102 Web:  www.oaklandscommunitycentre.com

Mission Statement: To support, promote and provide quality programs and projects to facilitate community
interaction which contributes to the safety, health, and physical improvement of the Oaklands neighbourhood.

AGENDA – BOARD OF DIRECTORS MEETING

THURSDAY, June 4, 2010 AT 7:00PM

1. Call to order.	2 min
2. Adoption of the Agenda
i) Resolved that the agenda be approved as circulated	2 min
3. Adoption of Minutes
i) May 2010 – see attached	2 min
4. Community
a) Geoff Young – City of Victoria	10 min
b) Treasurer’s Report - Shannon Bell	10 min
c) Coordinator’s Reports – Kristi Rivait	30 min
d) Committee Reports
i) Traffic & Land use, Shari Winter	5 min
ii) Finance Committee	10 min
iii) HR Committee	10 min
iiii) Celebration Committee – Shari Winter & Shannon Bell	10 min
e) Division of board duties – Legal & Expansion	2 min
5. Other business:	30 min
a) Update from Police Board Annual Meeting – Shannon Bell
b) Website & Staff Benefit Changes – Kristi Rivait
c) Expansion Progress
i) Equipment Acquisition – Mary Partridge
ii) Timeline & Progress Report – Kristi Rivait
6. In-Camera Discussion

Attendees:

• John Martin
• Doug Schlenker
• Shari Winter
• Dave Campbell
• Bridget Minishka
• Kristi Rivait
• Shannon Bell
• Mary Partridge
• Geoff Young

Minutes

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Geoff Young

A couple of interesting items:

• Draft downtown plan, focusing about the downtown core.
• A few interesting reports:
  • BC Transit, future of rapid transit in the region. A major route network which focuses on Douglas, North/South, Fort St, Henderson towards University. East/West alongside McKenzie. Philosophy is to move toward a system with major axis. They’re not saying that the system is rail lines, but it does sound like rapid buses with dedicated lines. The idea is they’re faster than cars and will be a more desirable route for getting into the core from outer areas of Victoria. It is clearly a direction they want to go. The main route from the University is through Henderson is not cross down Shelbourne/Hillside.
  • The official community plan for the urban design discussion paper: 60 pages long, pages 30-50 has some very interesting items. Geoff has brought the Oaklands centric items to the meeting tonight. Items such as treeline boulevards, landscape screening along North Dairy, fix up back lanes west of Hillside Mall. Weakness: vehicle dominated lanes on Hillside avenue. Opportunities: build up Haultain corners and Hillside/Cedar Hill road.
  • One of the issues around the design guidelines is “do we need to have more permits”. A lot of the issues right now are around roads & traffic.

Treasurers Report

• We did well for April, though we have a few financial roadblocks. One of the previous staff members has a lot of banked vacation time, we’ll be paying it out in two chunks as the staff member had requested.
• Motion: Remove Sarah Grey, Erin Holler, Trish Gal signing authority to any and all accounts in which they had signing authority. (Dave Campbell: seconded, Doug Schlenker: Third)
• Motion: Add Rena Reiger and Sharlet Koniczek signing authority to bank, credit card (mastercard) and Thrifty’s. Add Stefanie Nixon to mastercard, Thrifty’s and where necessary. (Dave Campbell: Seconded, Third: John Martin)
• Motion: Move to accept Treasurer’s report as presented. (Doug Schlenker: Seconded, all in favour: yes)

Executive Directors Reports

New system for payment is allowing parents to see what they owe, and therefore payments are coming in much sooner.

We’re going from many programs that had minimal enrollment (and thus were cancelled) to having over 60 programs starting this fall.

Instead of a newsletter for this fall, we’ll be doing a twelve page brochure that covers our printing. The new 12 page brochure will cost the same or less than our previous newsletters.

Instructors, we’ll be moving forward with a 60/40 split instead of a 70/30 split unless the instructor is grandfathered.

Committee Reports

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Traffic & Land use – Shari Winter

2650 Cedar Hill: New proposal is much friendlier than previous proposal. One neighbour had a concern about a secondary suite and the developer is working with that neighbour.

Finance Committee

Meeting soon, held quad-annually.

HR Committee

Nothing to report.

Celebration Committee

Concerns about prices: going from a free event to an event that costs money.

Free thing: wall climb to climb your way through Hillside.

Board Breakfast: Have always had it in the past. Staff apparently didn’t like it. This year we have a much higher concentration of volunteers.

Shannon has committed the board is committed to doing the 50/50.

Silent auction for gift baskets.

Board volunteer coordinator: Mary.

Shannon will be MCing the event.

We need clarification on whether we need a BBQ this year.

Thrifty’s will be donating tents.

Dean Fortin will be in the dunk tank, must have a bathtub pillow for dunk tank to prevent back injuries.

Update from Police Board Annual Meeting

It’s really important that we send someone every year. Every other association sends someone. Chantal Ziegler did a 20 minute quick presentation on graffiti. Some associations have major problems with it. Chantal said that she is happy to come to a meeting (lets get her to our next AGM). BC Hydro will donate paint. Important to get rid of graffiti within 24 hours.

Website & Staff Benefit Changes

We’ve changed the benefits to 30 hours minimum before benefits kick in.

Staff can opt-out if they want.

OCC determined that we can take control of our website. Website is going to be revamped, more action oriented. Idea is to pull them in so they can learn more about us.

Expansion Progress

Equipment Acquisition

Assumption is based off licensing needs. 4 classrooms linked 2 and 2. All of them would be 30 months to 5 year olds. No infants.

Treasure Island items had potential.

Home Depot grant has been applied for already.

Shannon will talk to Toys R Us store manager about donation possibilities.

Might be able to get a toddler playground at a very good price.

Timeline & Progress Report

School wants to start a relationship where they can start to use the bus.

We need to decide on the lawyer for the centre mortgage.

Insurance is in progress.

Rooms will be called A,B,C,D

Landsdowne will not directly recommend us, they will say that we’re there.

Roof is set for last week of June to be repaired.

Electrical quote came in, we’re looking about $3500.

Will need to get permits for everything.